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Mary Linden Sepulveda

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Mary Sepulveda

Coordinator of Collection Development, Special Collections & Archives

College of Science & Engineering - Technical Standards

College of Science & Engineering - Technical Standards

The Lemieux Library does not typically maintain standing order subscriptions for technical specifications, standards and conference proceedings, with one exception, IEEE Xplore.  The library will acquire technical specifications and standards and grey literature[1] (1) on a case-by-case basis when requested for scholarship and research. Most requested types of material include, but are not limited to:  individual, tiered or numbered standards from multi-volume sets; pre-prints; pre-publication; technical reports; statistical data or conference proceedings

While delivery of requested materials cannot be guaranteed, the library engages multiple sources to acquire access, including traditional interlibrary loan from other libraries or through document delivery services (including commercial services or direct from the agency, association, organization or society.)  Materials delivered via Interlibrary loan or document delivery carry DRM and copyright restrictions and are intended for the exclusive use of one patron and cannot be permanently added to the library collection.

Any Seattle University student, faculty, or staff member may submit a request through ILLiad.  Documents are delivered in 5 – 7 business days, primarily in e-format (PDF) and occasionally in print. Materials are acquired with library funding, using resource sharing funds, at no cost to the patron.

General procedures for submitting to ILLiad Resource Sharing:

  1. Patron requests an item through the library homepage - ILLiad Interlibrary loan - or by contacting the Science and Engineering Librarian for assistance.
  2. Patron creates an ILLiad account and fills out the forms. Each separate title or document requires submission of a separate ILL form requested.
  3. Resource Sharing staff will supply the item if available and deliver to the requestor electronically via ILLiad. Notification will also be provided to the requestor via ILLiad if the item cannot be acquired.

Prepared September 10, 2021

[1]The Fourth International Conference on Grey Literature (GL '99) in Washington, DC, in October 1999 defined grey literature as follows: "That which is produced on all levels of government, academics, business and industry in print and electronic formats, but which is not controlled by commercial publishers."

In general, grey literature publications are non-conventional, fugitive, and sometimes ephemeral publications. They may include, but are not limited to the following types of materials: reports (pre-prints, preliminary progress and advanced reports, technical reports, statistical reports, memoranda, state-of-the art reports, market research reports, etc.), theses, conference proceedings, technical specifications and standards, non-commercial translations, bibliographies, technical and commercial documentation, and official documents not published commercially (primarily government reports and documents) (Alberani, 1990).

College of Nursing

Lemieux Library: College of Nursing, CCNE Accreditation 2020 

Guidelines for Deselection [c2003,2019rev]

Scope and Purpose:

The currency of materials is a critical concern in the health care professions. The following guidelines have been developed to maintain a current and usable collection supporting the College of Nursing programs at the undergraduate and graduate levels.


Library faculty will periodically review program collections using the deselection guidelines as outlined by this document. These guidelines are designed with a focus on the currency and relevance of materials to the curriculum.

Objectives of Deselection:

  1. To increase the relevance of the existing collections to current curricular needs.
  2. To maintain the collections in an acceptable physical condition.
  3. To ensure preservation of historically significant resources- without deliberate development of a history collection specific to nursing or medicine.
  4. Items that will be considered for deselection are superseded editions (either print or eBook), materials showing non-current checkout, physically deteriorated volumes, subject areas no longer collected, and outdated materials without historical importance or out of scope for current interdisciplinary use.

The following areas are to be considered in evaluating each item for deselection:

  • Frequency of use/last current use [faculty, staff, students, SUMMIT or traditional ILL]
  • Subject area still relevant for interdisciplinary use
  • Authorship
  • Consider whether the term "history" appears in the title or if the first chapter/part delineates the historical significance of the book
  • Publication date - Monographs copyright date (TBD)
  • Previously reviewed “Brandon/Hill Book List” materials (replaced by Doody List?)
  • Textbooks seminal to their fields
  • Format [Print Books] – Other reliable electronic option available
  • Format [eBook] – do we have the most recent editions
  • Format [Media: Audio/Video] – Currency of content; availability of equipment for viewing/listening
  • Physical condition- Potential for repair or replacement
  • Language
  • Duplication - multiple or redundant material

Deselection Guidelines

I. Annual Review

The following materials will be subject to annual review by Library staff. Materials on these topics require the most recent edition available: Study guides, Examination review books, Laboratory guides, Drug manuals, Nursing care plans

New developments in some subjects require a change in materials with new information. Librarians will update the collection as needed when new developments arise. Some areas of concern include: Immunology (e.g. dealing with AIDS/HIV); Nutrition (e.g. reassessment of dietary needs, the food pyramid, etc.)

Any materials of this sort that cannot be withdrawn due to lack of a more current edition or a suitable substitute are subject to the Five-Year Rule (Guideline II) as dictated below.

II. The Five-Year Rule

The following materials will be subject to a "five-year-rule" regarding their currency. Any materials whose publication or copyright date falls five or more years prior to the current year will be subject to withdrawal.  CON program does not specifically support a medical history collection.

  • Nursing clinical procedures
  • Pharmacology
  • Obstetric nursing
  • Maternal-child health nursing
  • Adult health nursing
  • Geriatric nursing
  • Mental health concepts
  • Nutrition
  • Psychiatric nursing
  • Nursing education

III. Other Health Science-Related Materials

Some materials contained within the broad LCC subject class encompassed by nursing and the health sciences curriculum can be evaluated on an interdisciplinary basis for content and currency of copyright date. These materials are not subject to the Five-Year Rule or require designation as being part of a medical historical collection.

Examples of subjects addressed by these materials are:

  • Alcoholism
  • Non-clinical health/disease information
  • Social issues in health care [education, counseling, interviewing, culture, diversity, parenting, mental health, social work settings]
  • Ethical considerations
  • General physical and biological sciences:
    • Anatomy
    • Microbiology
    • Chemistry
    • Physics

These materials may be evaluated on a case-by-case basis based upon the following considerations:

  • Content
  • Frequent/Current circulation statistics
  • Replacement availability
  • Cost
  • Condition
  • Availability of material on the same topic within the collection

IV. Library of Congress Classification Range (not comprehensively identified for this document or to cover all interdisciplinary purposes)


RC266; RC 350.5

RT41, RT81-RT86, RT71

V. Frequency

With currency being the foremost concern with nursing and health related collections, Library staff (with the cooperation of CON faculty) should review the collection on a regular basis.

VI. Faculty Involvement

Library staff should include CON faculty in the weeding process as much as possible. While faculty do not often have the time to assess the entire collection, Library staff can create lists of possible withdrawals based on the above guidelines that can be quickly examined by the relevant faculty for suitability. Library staff can also alert faculty to new titles being acquired within their disciplines.

Faculty can assist the Library staff by evaluating materials slated for withdrawal, alerting Library staff to topics undergoing recent change, and by selecting and recommending materials for purchase.